Minutes | Meeting of the Governance Committee of the Board (BGC) | 8 October 2024

BGC Attendees: Catherine Adeya, Becky Burr, Edmon Chung, Sarah Deutsch (Chair), Danko Jevtović, Sajid Rahman, and León Sánchez

BGC Member Apologies:

Other Board Member Attendee: James Galvin and Patricio Poblete

ICANN org Attendees: Franco Carrasco (Board Operations Manager), John Jeffrey (General Counsel and Secretary), Elizabeth Le (Deputy General Counsel), Amy Stathos (Deputy General Counsel), and Theresa Swinehart (SVP, Global Domains & Strategy)

The following is a summary of discussions, actions taken and actions identified:

1. Agenda review – The Chair reviewed the agenda for the meeting. A request was made to add an update regarding the community ethics policy and Nominating Committee (NomCom) 2025 leadership selection process, time permitting.
2. Continued Discussion re Board Committees and other Board Groups Slating Discussion – The Committee discussed the leadership and membership slates for Board Committees, Working Groups, and Caucuses. Following discussion, the Committee approved a recommendation that the Board approve the slate for the membership of Board Committees, except for the Compensation Committee which needs further development. The Committee also approved the slate for the membership of the Board Working Groups and Caucuses, except for the Grant Program Board Caucus, which needs further development.
   • Actions:
     • ICANN org to prepare relevant materials for Board consideration.
     • BGC to continue its discussion on slating for Compensation Committee and Grant Program Board Caucus.
3. Board Self-Evaluation – The Committee discussed the upcoming biennial review of the Board Self-Evaluation Survey. The Committee agreed that ICANN org should launch the survey to the full Board, after the Board Chair has been notified.
   • Actions:
     • ICANN org to notify the Board Chair that the Board Self-Evaluation Survey will be launch.
     • ICANN org to launch the Survey.
4. Selection of Board Member to Serve as Liaison on the Transfer Policy Review Policy Development Process – The Committee noted that a call for expressions of interest has been sent to the full Board for a volunteer to serve as a liaison on the Generic Names Supporting Organization's Policy Development Process (PDP) for the Transfer Policy Review (TPR). The Committee agreed to allow more time for Board members to submit their expressions of interest before making its selection.
5. Selection of Board Member to the Pilot Holistic Review Team – The Committee approved León Sánchez to serve as a member on the Pilot Holistic Review Team.
6. AOB
   • Update on Ethics Policy - The Committee received an update on the draft community ethics policy, which is anticipated to be published for public comment around ICANN81.
   • Update on NomCom 2025 Leadership Selection – The Committee received an update from the Chair on outreach communications to the candidates that applied for the NomCom 2025 Leadership following the Board's decision on the 2025 leadership selection.